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Pricing Page Teardown - Xero vs QuickBooks Online

Patrick Campbell Jun 21 2018

Online accounting is a crowded market. Multiple players want a cut of growing revenues, expected to top $4.5 billion by 2019.

In such a market there is room for both incumbents and challengers. In the incumbent corner today on Pricing Page Teardown is Intuit's QuickBooks Online. The upstart is New Zealand-based Xero.

QuickBooks Online (QBO) is the industry leader. Intuit's combined revenue reaches beyond this market, to over $5 billion, with QBOs 1.5+ million subscribers contributing significantly to that success. Six-year-old Xero, is behind Intuit on revenue, hitting $302 million last year, but not far behind in market reach, with over 1 million subscribers. Watch this episode to see why both Peter and Patrick would choose to join the Xero masses than go for the QBO behemoth.




Design is a differentiator

Differentiation is two-fold for SaaS companies. You have to differentiate your packages internally so that your prospective customers can choose the right plan and pricing for them. It is an important part of your pricing strategy.

But you also have to differentiate yourself from your competitors. You can see this in practice when you look at the pricing pages of QBO and Xero. QBO is straight out of SaaS central: 

QuickBooks Online Pricing

It is designed for the higher end of the market. Long feature lists and plenty of information for any accounting professional to make the right choice of plan. You also have to do plenty of math to figure out the right price for you, especially when choosing the “50% off for 3 months” option in lieu of a free trial.

Contrast with Xero's pricing page:

Screen Shot 2018-05-15 at 5.29.36 PM

Simple design and easy to understand. It does the math for you when deciding your payroll needs. This plays to their target market—the smaller end of the SMB spectrum. They even shout this out at the bottom of the pricing page, saying “Xero is a great fit for most small businesses.”

This shows in the pricing as well. The Premium 10 plan at Xero, giving users the accounting features push running payroll for 10 employees is $70/month. If we switch off the 50% off on QBO, we can see that the Plus plan there is $99/month even before we've added the extra $2/employee/month:

Screen Shot 2018-05-15 at 6.06.11 PM

So the final price on QBO for a similar plan is $119/month. Which is weird because our data from 16,434 current, former, or prospective Xero and QBO customers shows that Xero has the higher willingness to pay:



Why are people more willing to pay for Xero? For the same reason they will pay more for Squarespace than Wix. User experience. The design of the pricing page is more intuitive, more modern, attracting customers that have a higher willingness to pay. As Patrick puts it:

“For someone using Xero, that design aspect, that user experience, that focus on beautiful accounting, at least in what we are seeing in this data, is actually paying off quite swimmingly.”

For their Plus plan, QBO is actually outside of the range for willingness to pay. In fact, once you throw payroll into the mix, all QBO plans are outside of the willingness to pay. This could be a problem for QBO, as our data shows that payroll is a highly valued, high WTP feature:


Value Matrix (3)


Here, payroll is in the top right of the top right, showing that it is ideal for a differentiating feature. This is how Xero handle payroll. The Starter plan doesn't run payroll, so people looking for just invoices and basic features have a plan for them. But once you are into the Standard and Premium plans, payroll becomes the main differentiating feature of choice.

Instead, QBO treats payroll as an add-on. Add-ons should be features that few customers want, but those that do are willing to pay highly and that you can use for expansion revenue. For SaaS accounting, these are features such as reporting, time tracking, and multi-currency accounting. These are features that QBO are using as differentiators. It seems like they have their packaging backward.

70% of the SMB market are solopreneurs

Having said that, here is an interesting fact from Patrick about the SMB market:

“A lot of people don't know this, but about 70% of the SMB market? Sole proprietors. That freelancer? That is about 70% of what we consider an SMB.”

70% of the market doesn't need to run payroll. Additionally, that role in the accounting ecosystem is now fulfilled by Gusto et al. and wrapped into full back office services such as Office Engine.

By breaking down the willingness to pay data further, we can see that both Xero and QBO are actually priced and packaged more for the top end of the market:


WTP-number of employees


Xero may say they are a “...great fit for most small businesses,” but they aren't priced that way. They do have $9 and $30 plans which would fit into the lower segments here, but the $9 plan offers no payroll and the $30 plan only offers payroll for up to 5 employees. This means that customers at these lower tiers will have to add Gusto or another HR service to get all the features they need.

What this data does show is that both Xero and QBO (or another option in the market) have an opportunity to better striate their packaging to reach down to the rest of the market:

  • Both are potentially missing out on the middle-range of customers. They could add another tier that better captures the needs of the 5 to 30 employee range of companies.

  • Xero also has the opportunity to go upmarket a little further, looking for a larger premium tier. At the moment, they segment their payroll options, with the largest option being 100 employees for $180/month. Our data show that this could a) be pushed up towards $200/month, or b) the cutoff for this option could be lowered to 50 employees.

  • Both have a lower tier for all those sole proprietors. But both could increase the price of these plans by 50% to capture higher ARPU without harming acquisition.

Going with Xero

Both Patrick and Peter are clear: Xero has the greater momentum at the moment. QBO is the industry leader, but it is unclear where the product can go from here regarding growth. Xero still has a lot of growing to do. And because it appeals to a modern SaaS customer who wants clean design in their software and an obvious price and package to sign up for, it is the option with the greatest growth potential.

By Patrick Campbell

Founder & CEO of ProfitWell, the software for helping subscription companies with their monetization and retention strategies, as well as providing free turnkey subscription financial metrics for over 20,000 companies. Prior to ProfitWell Patrick led Strategic Initiatives for Boston-based Gemvara and was an Economist at Google and the US Intelligence community.

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