The definitive guide to actually using your SaaS metrics

Updated On: September 30, 2019

If you don’t have a data-driven process built into your organization, you’re likely losing money and wasting time. Think you have a data driven process? Unfortunately, the data doesn’t support you truly deferring to data.

In a recent poll we conducted amongst 63 SaaS companies with $10M+ ARR only 3 out of 10 utilized formalized hypothesis testing, 2 out of 5 were calculating things as simple as MRR incorrectly, and 8 out of 10 admitted to having “arguments where data was used politically.” 

Understanding your SaaS metrics and using the data as a tool for SaaS growth is absolutely critical. Yet, you’re not using SaaS data properly, and it’s costing you opportunities.

To help you not only understand the basics of calculating your SaaS metrics, but also the secrets to optimizing them, let’s walk through how to use SaaS metrics properly before walking through each metric on which you should be focused.


While we inherently know “data is important”, understanding your SaaS metrics specifically is crucial for two key reasons: 1. SaaS success is one giant formula, and 2. each data axes is crucial to optimizing short, mid, and long-term goals.

SaaS is one giant formula that’s easily optimized

The absolute beauty of SaaS as an industry is that success comes down to one giant formula that every subscription company is following. Unlike more complicated industries, SaaS success is predicated on building a great product, gating that product in some manner through a paywall, and keeping those customers that go past the paywall around for as long as possible through continued usage. That’s really it.

Sure, there are plenty of complications in putting that formula into practice, but every change or product optimization then hinges on that playbook. Will a feature increase lifetime value? Will a better value proposition lower customer acquisition cost? Determining the answers to those questions and iterating to drive those metrics in the right direction is what SaaS is all about, and what makes the subscription economy much simpler to grow in relative to other verticals. Simply put, every metric becomes a fulcrum through which you can make a decision.

"Not optimizing SaaS metrics is like having an open book test - but you still fail horribly"


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Goals require the right data to determine success

Those decisions become easier because goals demand the right data to determine progress towards success or failure. Not tracking your metrics or having a formal metric process, means that you have no idea where you’ve been or where you’re going. Seems obvious, sure. Yet, many companies mix up “goal setting and tracking” by trying to optimize the incorrect metrics or only doing this in a reactive form.  

Take MRR for example. Growing MRR month over month, may seem like a good idea for a primary focus, but what if that MRR is coming at a massive customer acquisition cost? You need to make sure you’re tracking the right metrics while understanding which other metrics feed into those metrics. That’s where true success or failure is found. Plus, the positive externality of this is you align your team properly around where the company needs to go. 


Clearly data is important. Clearly SaaS metrics are important. Yet, how are the big dogs utilizing SaaS metrics properly to leverage growth. Well, success comes down to: 1. centering around a Compass Metric, 2. enabling a data-driven process, and 3. understanding the axes through which SaaS metrics impact your business.

A Compass metric empowers your team around a single goal

One of the oft found problems in SaaS companies is that there’s so much data that no one knows the primary focus of the business. Product may be working on active usage. Marketing may be working on leads. Sales may be working on net new accounts. While these parts of your business may truly be working in tandem to one another towards a common goal, often times they aren’t aligned and may actually be working against one another.

The best way to align everyone is by utilizing what’s knows as a SaaS Compass Metric. Setting one metric that your entire team rallies around ensures that everyone is working on the same goal and contributing to that goal in every way they can to optimize that metric. For smaller businesses that metric may be new accounts. For mid-stage or larger business that metric may be net-new MRR. Regardless of the metric though, everyone should know exactly what they’re supposed to be optimizing and the progress of that metric on at least a weekly basis.

Take MRR, for instance. If you’re optimizing Net new MRR, then your product team is working on new add-ons or increasing the consumption of your value metric. Your marketing team is driving leads and your sales team is focused in on increasing ARPU. The shifts seem subtle, but everyone in your organization needs to be empowered to make the changes necessary to drive that one metric home.

Realize how each SaaS metric impacts your business

While we wrote extensively about how to pick and set up your SaaS compass metric here, doing so requires a more intimate knowledge of not only your SaaS metrics, but what they’re optimizing. For instance, if you’re an earlier stage business, then your primary goal may simply be active users as you work to find product-market fit. Once you’ve nailed activity you may move on to strictly MRR growth. Later stage companies may care strictly about optimizing their LTV/CAC ratio.

Regardless of which metric you pick, you need to focus on what you’re going to be optimizing. To help, we’ve put together a handy chart below to make sure you understand the fulcrums through which your metrics are  optimizing. Remember though that each metric has an inverse or caution metric that can be negatively impacted.

For instance, MRR growth at all cost may take away too much time and effort from retention or CAC, resulting in a higher MRR number, but a lot of churn or loss in profitability. Most businesses will focus their efforts on one area and switch courses over time.

Enable a data-driven, hypothesis testing framework

As you have a handle on your metrics and have chosen where to optimize, you need to make sure you’re evangelizing a truly data-driven process. Not many companies understand what it means to be truly data-driven, and instead are merely invested in data. If you’re simply data invested, you’re likely running into analysis paralysis and arguments where data is a political weapon that doesn’t actually advance the decision-making process. This results in lost opportunities and a lot of wasted time.

While others have written extensively about data-driven processes (we’re partial to Brian Balfour’s growth process), the important concept to keep in mind is that you actually have a process. Set a goal, create a hypothesis, test that hypothesis as quickly as possible, and then reject or accept that hypothesis based on the impact on your goal. We’ll write more on this soon.

Learn your SaaS metrics like the back of your hand

The final part of this process is to make sure you know your SaaS metrics cold. Not “sort of” know them, but know them intimately. We started the education process below by walking through the different fulcrums through which your metrics are impacted, but here’s a breakdown of links that go into calculating and optimizing each of these metrics. You can also sign up for our SaaS metric Bootcamp here that walks through each of them.

Your Main SaaS Metrics

  • Monthly Recurring Revenue: The normalized monthly revenue from all of the recurring items in a subscription. 

  • MRR Churn: The monthly erosion of your SaaS monthly recurring revenue. 

  • Lifetime Value (LTV): The total dollar amount, you're likely to receive from an individual customer over the life of their account with your product. 

  • Customer Acquisition Cost (CAC): The total cost of sales and marketing efforts that are needed to acquire a customer. 

Your Secondary SaaS Metrics

Defer to Data; Know Your Metrics

In the age of measure anything, sometimes you need to remember that you shouldn’t measure everything. Curation in your metrics and having a formal data driven SaaS metric process is crucial to SaaS success. We’ll keep bringing you the SaaS noise, but here are some other good articles to check out:

  • Rolling SaaS Metrics Deceive You. Here’s Why: You shouldn’t be looking at your SaaS metrics on a rolling basis, because the process hides your actual progress and problems.

Feel free to check out more at our  pricing strategy blog, as well as our SaaS Metrics blog.



Tags: pricing, SaaS, SaaS Metrics, MRR, mrr churn, SaaS Bookings, saas arpu

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